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=ARTICLE I - NAME AND OBJECTIVES=
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{{true}}
  
==Section 1.==
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These are the official (but not the canonical) bylaws of the KGB organization.  They are very important.
 +
 
 +
=ARTICLE I. NAME AND OBJECTIVES=
 +
 
 +
==Section 1. Name==
 
The name of the organization shall be [[KGB]].
 
The name of the organization shall be [[KGB]].
  
==Section 2.==
+
==Section 2. Objectives==
 
The objectives of the organization shall be:
 
The objectives of the organization shall be:
a. to promote a spirit of fellowship among its [[members]].
+
* to promote a spirit of fellowship among its [[members]].
b. to take an active and positive role in campus life.
+
* to take an active and positive role in campus life.
  
==Section 3.==
+
==Section 3. No Profit==
The organization shall not be conducted or operated for
+
The organization shall not be conducted or operated for profit and no part of any profits or remainder or residue from dues, donations, or other sources of income to the organization shall inure to the personal benefit of any member or individual.
profit and no part of any profits or remainder or residue from dues,
 
donations, or other sources of income to the organization shall inure to
 
the personal benefit of any member or individual.
 
  
=ARTICLE II - DEFINITIONS=
+
=ARTICLE II. DEFINITIONS=
  
==Section 1. - Standing Definitions==
+
==Section 1. Standing Definitions==
The terms defined as follows shall be
+
The terms defined as follows shall be considered standing definitions:
considered standing definitions:
 
===a. Majority.=== A majority shall be defined as a number greater then
 
one-half (1/2), or fifty percent (50%), of the total.
 
  
===b. Organization Quorum.=== A quorum of the organization is required in
+
===a. Majority===
order to hold meetings as set forth in Article IV, Sections 1 and 2,  
+
A majority shall be defined as a number greater then one-half (1/2), or fifty percent (50%), of the total.
and shall be either a majority of the voting members or seventy-five
 
percent (75%) of the active members.
 
  
===c. Board Quorum.=== A quorum of the Board is required in order to
+
===b. Organization Quorum===
hold meetings set forth in Article IV, Sections 3, 4, and 5,
+
A quorum of the organization is required in order to hold meetings as set forth in Article IV, Sections 1 and 2, and shall be either a majority of the voting members or seventy-five percent (75%) of the active members.
shall be a majority of the Board members.
 
  
===d. Written Petitions.=== All written petitions shall bear the
+
===c. Board Quorum===
signatures of either ten (10) members, or twenty percent (20%)
+
A quorum of the Board is required in order to hold meetings set forth in Article IV, Sections 3, 4, and 5, shall be a majority of the Board members.
of the voting membership, whichever is greater.
 
  
===e. Member in Good Standing.=== A [[members|member]] is in good standing whose
+
===d. Written Petitions===
[[dues]] are current and whose other monetary obligations to the
+
All written petitions shall bear the signatures of either ten (10) members, or twenty percent (20%) of the voting membership, whichever is greater.
organization are fulfilled
 
  1) within sixty (60) days of the obligation's creation, or
 
  2) by the Annual Meeting (as defined in Art. VI, Sec. 2)
 
whichever comes first unless such obligations are created
 
within seven (7) days prior to the Annual Meeting, in which
 
case clause 2 shall not apply.
 
  
===f. Voting Member.=== A voting [[members|member]] is a member in good standing
+
===e. Member in Good Standing===
who has attended at least one (1) previous meeting.
+
A [[members|member]] is in good standing whose [[dues]] are current and whose other monetary obligations to the organization are fulfilled
 +
# within sixty (60) days of the obligation's creation, or
 +
# by the Annual Meeting (as defined in Art. VI, Sec. 2)
 +
whichever comes first unless such obligations are created within seven (7) days prior to the Annual Meeting, in which case clause 2 shall not apply.
  
===g. Mailing.=== A mailing may be by physical or electronic means.
+
===f. Voting Member===
Such mail must be individually addressed to each recipient, and
+
A voting [[members|member]] is a member in good standing who has attended at least one (1) previous meeting during their current term of membership.
may not only be to a single central bulletin board or other
 
medium.
 
  
===h. Active Member.=== An active [[members|member]] shall be a voting member who
+
===g. Mailing===
has attended at least one of the three (3) previous regular organization
+
A mailing may be by physical or electronic means. Such mail must be individually addressed to each recipient, and may not only be to a single central bulletin board or other medium.
meetings as set forth in Article IV, Section 1 of these bylaws.
 
  
===i. [[Annual meeting|Annual Meeting]].===  The annual meeting is the meeting at which the
+
===h. Active Member===
officers shall be elected for the ensuing year, and at which other
+
An active [[members|member]] shall be a voting member who has attended at least one of the three (3) previous regular organization meetings as set forth in Article IV, Section 1 of these bylaws.
significant business is conducted in accordance with these bylaws,
 
and is described in Article VI, Section 2 of these bylaws.
 
  
===j. Random Process.=== A random process shall be any method of choice
+
===i. [[Annual meeting|Annual Meeting]]===
which assigns an equal probability of selection to each option.
+
The annual meeting is the meeting at which the officers shall be elected for the ensuing year, and at which other significant business is conducted in accordance with these bylaws, and is described in Article VI, Section 2 of these bylaws.
  
===k. [[Duck]].=== Anything that looks like a duck, walks like a duck, and
+
===j. Random Process===
quacks like a duck.
+
A random process shall be any method of choice which assigns an equal probability of selection to each option.
  
==Section 2. - Provisional Definitions==
+
===k. [[Duck]]===
All terms not previously defined as
+
Anything that looks like a duck, walks like a duck, and quacks like a duck.
standing Definitions shall be defined according to the current edition
 
of MERRIAM-WEBSTER'S COLLEGIATE DICTIONARY.
 
  
=ARTICLE III - MEMBERSHIP=
+
===l. Zombie Dollar===
 +
One zombie dollar is the equivalent of the fee assessed members with a body temperature equal to or less than fifty (50) degrees Fahrenheit, as defined in Article III, Section 2 of these bylaws.
  
==Section 1. - [[Members|Membership]]==  
+
===m. Term of Membership===
Each individual voting member shall have one (1)
+
A member's term of membership is the length of time covered by their most recent payment of dues, or the period dating back to when they most recently became a member of KGB, whichever is shorter.
vote. Each member shall receive one (1) copy of any notices,
 
publications or other distributed documents of the organization.
 
  
==Section 2. - Becoming a Member==
+
==Section 2. Provisional Definitions==
Any person whose [[dues]] have been paid to
+
All terms not previously defined as standing Definitions shall be defined according to the current edition of MERRIAM-WEBSTER'S COLLEGIATE DICTIONARY.
the Treasurer and whose body temperature is above fifty (50) degrees
 
Fahrenheit shall be considered a member.  However, the second
 
requirement can be waived for the fee of ten (10) dollars.
 
  
==Section 3. - [[Dues]]==
+
=ARTICLE III. MEMBERSHIP=
Membership dues for the next year shall be suggested
 
annually by the [[Executive Board]] in March, and approved or changed by the
 
voting membership at the April meeting.  Dues shall be payable on or
 
before the thirtieth day of September each year.
 
  
==Section 4. - Termination==
+
==Section 1. [[Members|Membership]]==
 +
Each individual voting member shall have one (1) vote. Each member shall receive one (1) copy of any notices, publications or other distributed documents of the organization.
 +
 
 +
==Section 2. Becoming a Member==
 +
Any person whose dues have been paid to the Treasurer and whose body temperature is above fifty (50) degrees Fahrenheit shall be considered a member. However, the second requirement can be waived for the fee of six (6) dollars.
 +
 
 +
==Section 3. [[Dues]]==
 +
Membership dues for the next year shall be suggested annually by the [[Executive Board]] in March, and approved or changed by the voting membership at the April meeting.  Dues shall be payable on or before the thirtieth day of September each year.
 +
 
 +
==Section 4. Termination==
 
Memberships may be terminated voluntarily:
 
Memberships may be terminated voluntarily:
===a. by resignation.=== Any member may resign from the [[KGB|organization]]
+
===a. Resignation===
upon written notice to the [[Recording Secretary]].
+
Any member may resign from the [[KGB|organization]] upon written notice to the [[Recording Secretary]].
  
===b. by lapsing.=== A membership will be considered as lapsed and
+
===b. Lapsed Memberships===
automatically terminated if such member's [[dues]] remain unpaid
+
A membership will be considered as lapsed and automatically terminated if such member's [[dues]] remain unpaid thirty (30) days after the deadline for payment of dues. However, the [[Executive Board]] may grant an additional thirty (30) days grace period to such delinquent [[members]] in exceptional cases. In no case may a person be entitled to vote at any
thirty (30) days after the deadline for payment of dues.  
+
[[KGB|organization]] [[meetings|meeting]] whose dues are unpaid as of the date of that meeting, or who are sixty (60) days in arrears of other monetary obligations to the organization.
However, the [[Executive Board]] may grant an additional thirty (30)
 
days grace period to such delinquent [[members]] in exceptional
 
cases. In no case may a person be entitled to vote at any
 
[[KGB|organization]] [[meetings|meeting]] whose dues are unpaid as of the date of
 
that meeting, or who are sixty (60) days in arrears of other
 
monetary obligations to the organization.
 
  
==Section 5. - Refund of [[Dues]]==
+
==Section 5. Refund of [[Dues]]==
Membership [[dues]] will not be refunded either
+
Membership [[dues]] will not be refunded either wholly or in part for any reason save extreme circumstances as determined by the membership.
wholly or in part for any reason save extreme circumstances as
 
determined by the membership.
 
  
==Section 6. - Benefits of Membership==
+
==Section 6. Benefits of Membership==
All [[members]] in good standing shall
+
All [[members]] in good standing shall receive all benefits of membership except as stipulated in the bylaws.
receive all benefits of membership except as stipulated in the bylaws.
 
  
=ARTICLE IV - [[Meetings|MEETINGS]] AND VOTING=
+
=ARTICLE IV. [[Meetings|MEETINGS]] AND VOTING=
  
==Section 1. - Regular Organization [[Meetings]]==
+
==Section 1. Regular Organization [[Meetings]]==
Regular [[meetings]] of the
+
Regular [[meetings]] of the organization shall be held as directed by the Executive Board. Written notice of such meetings shall be mailed to the membership at least six (6) days prior to the date of the first such meeting of each semester by the Corresponding Secretary through the official organization newsletter or by other mailing, as well as upon any change in the announced time.
organization shall be held as directed by the Executive Board.
 
Written notice of such meetings shall be mailed to the membership at
 
least six (6) days prior to the date of the first such meeting of each
 
semester by the Corresponding Secretary through the official
 
organization newsletter or by other mailing, as well as upon any
 
change in the announced time.
 
  
==Section 2. - Special Organization Meetings==
+
==Section 2. Special Organization Meetings==
Special [[meetings]] of the
+
Special [[meetings]] of the organization may be called by the [[President]], or by a majority vote of the members of the [[Executive Board]] who are present and voting at any regular or special meeting of the Board, or by the [[Recording Secretary]] upon receipt of a written petition.  Written notice of such [[meetings]] shall be mailed by the [[Corresponding Secretary]] at least three (3) and not more than fifteen (15) days prior to the date of the meeting. Such notice shall state the purpose(s) of the meeting, and no other organization business may be transacted thereat.
organization may be called by the [[President]], or by a majority vote of
 
the members of the [[Executive Board]] who are present and voting at any
 
regular or special meeting of the Board, or by the [[Recording Secretary]]
 
upon receipt of a written petition.  Written notice of such [[meetings]]
 
shall be mailed by the [[Corresponding Secretary]] at least three (3) and
 
not more than fifteen (15) days prior to the date of the meeting. Such
 
notice shall state the purpose(s) of the meeting, and no other
 
organization business may be transacted thereat.
 
  
==Section 3. - Regular [[Executive Board]] [[Meetings]]==
+
==Section 3. Regular [[Executive Board]] [[Meetings]]==
Regular [[meetings]] of the
+
Regular [[meetings]] of the [[Executive Board]] shall be held as directed by the Board, with a minimum of two (2) such meetings per semester.  Notice of such [[meetings]] shall be mailed to the membership at least six (6) days prior to the date of the first such meeting of each semester by the [[Corresponding Secretary]] and upon any change in the announced time.  Such [[meetings]] shall be closed to non-members of the organization unless the individual(s) should be specifically invited by the [[Executive Board|Board]], in which case the cause for the non-member presence shall be the first order of business, and after which the non-member may be asked to leave the meeting.
[[Executive Board]] shall be held as directed by the Board, with a minimum
 
of two (2) such meetings per semester.  Notice of such [[meetings]] shall
 
be mailed to the membership at least six (6) days prior to the date of
 
the first such meeting of each semester by the [[Corresponding Secretary]]
 
and upon any change in the announced time.  Such [[meetings]] shall be
 
closed to non-members of the organization unless the individual(s)
 
should be specifically invited by the [[Executive Board|Board]], in which case the cause
 
for the non-member presence shall be the first order of business, and
 
after which the non-member may be asked to leave the meeting.
 
  
==Section 4. - Special [[Executive Board]] [[Meetings]]==
+
==Section 4. Special [[Executive Board]] [[Meetings]]==
Special [[meetings]] of the
+
Special [[meetings]] of the [[Executive Board]] may be called by the [[President]], or by the [[Recording Secretary]] upon the receipt of a written petition signed by at least three (3) members of the [[Executive Board|Board]].  Notice of such [[meetings]] shall be given to the membership at least five (5) days prior to the meeting.  Such notice shall state the purpose of the meeting and no other business may be transacted thereat.  In addition, all restrictions in Section 3 of this article shall apply to special meetings of the [[Executive Board|Board]].
[[Executive Board]] may be called by the [[President]], or by the [[Recording Secretary]] upon the receipt of a written petition signed by at least
 
three (3) members of the [[Executive Board|Board]].  Notice of such [[meetings]] shall be given
 
to the membership at least five (5) days prior to the meeting.  Such
 
notice shall state the purpose of the meeting and no other business may
 
be transacted thereat.  In addition, all restrictions in Section 3 of
 
this article shall apply to special meetings of the [[Executive Board|Board]].
 
  
==Section 5. - Emergency [[Executive Board|Board]] [[Meetings]]==
+
==Section 5. Emergency [[Executive Board|Board]] [[Meetings]]==
Emergency meetings of the [[Executive Board|Board]]
+
Emergency meetings of the [[Executive Board|Board]] may be called by the [[President]] or [[1st VP|First Vice-President]] and may be held by phone.  Notice of such [[meetings]] shall be given to the officers at least one (1) day prior to the meeting.  Any majority decision reached will be entered into the minutes of the next regular [[Exec|Board]] meeting.
may be called by the [[President]] or [[1st VP|First Vice-President]] and may be held
 
by phone.  Notice of such [[meetings]] shall be given to the officers at
 
least one (1) day prior to the meeting.  Any majority decision reached
 
will be entered into the minutes of the next regular [[Exec|Board]] meeting.
 
  
==Section 6. - Voting==
+
==Section 6. Voting==
Each voting [[members|member]] shall be entitled to one (1)
+
Each voting [[members|member]] shall be entitled to one (1) vote at any regular meeting of the [[KGB|organization]] at which the member is present.  Absentee voting will be permitted only for elections. Absentee ballots must be submitted to all the election proctors at
vote at any regular meeting of the [[KGB|organization]] at which the member is
+
least twelve (12) hours in advance of the commencement of the [[Annual meeting|Annual Meeting]], unless the proctors decide to accept absentee ballots after this deadline. Absentee ballots may be submitted by electronic mail, in person, or by any other method the proctors deem acceptable.
present.  Absentee voting will be permitted only for elections.
 
Absentee ballots must be submitted to all the election proctors at
 
least twelve (12) hours in advance of the commencement of the [[Annual meeting|Annual Meeting]], and may be submitted by electronic mail or in person.
 
  
=ARTICLE V - [[:category:Officers|OFFICERS]] AND REPRESENTATIVES=
+
=ARTICLE V. [[:category:Officers|OFFICERS]] AND REPRESENTATIVES=
  
==Section 1. - [[Executive Board]]==
+
==Section 1. [[Executive Board]]==
The [[:category:officers|officers]] of the [[KGB|organization]] shall
+
The [[:category:officers|officers]] of the [[KGB|organization]] shall constitute the [[Exec|Executive board]].  The power necessary for the general management of the organization's affairs shall be entrusted to the Board, except as follows.
constitute the [[Exec|Executive board]].  The power necessary for the general
 
management of the organization's affairs shall be entrusted to the
 
Board, except as follows.
 
a. The Board shall be subject to the orders of the organization,
 
and none of its acts shall conflict with action taken by the
 
organization, and the organization may countermand any decision
 
of the board by a majority vote, thus opening up the question
 
for consideration by the organization.
 
  
b. The Board shall not distribute the organization's funds
+
===a. Supremacy of the Organization===
except as directed by the organization.
+
The Board shall be subject to the orders of the organization, and none of its acts shall conflict with action taken by the organization, and the organization may countermand any decision of the board by a majority vote, thus opening up the question for consideration by the organization.
  
==Section 2. - [[:category:Officers|Officers]]==
+
===b. Distribution of Funds===
The organization officers, consisting of the
+
The Board shall not distribute the organization's funds except as directed by the organization.
following, shall serve in their respective capacities both with regard
 
to the organization and its meetings and the [[Exec|Board]] and its [[meetings]].
 
===a. The [[President]]=== The President shall preside at all [[meetings]] of the
 
[[KGB|organization]] and of the [[Exec|Board]], and shall have the duties and
 
powers normally applicable to the office of President in
 
addition to those provided for in these bylaws.
 
  
===b. The [[1st VP|First Vice-President]] shall be in charge of fellowship
+
==Section 2. [[:category:Officers|Officers]]==
and shall actively recruit new [[members]].
+
The organization officers, consisting of the following, shall serve in their respective capacities both with regard to the organization and its meetings and the [[Exec|Board]] and its [[meetings]].
  
===c. The [[2nd VP|Second Vice-President]]=== The Second Vice-President shall be in charge of organizing
+
===a. [[President]]===
fellowship activities.
+
The President shall preside at all [[meetings]] of the [[KGB|organization]] and of the [[Exec|Board]], and shall have the duties and powers normally applicable to the office of President in addition to those provided for in these bylaws.
  
===d. The [[Corresponding Secretary]]=== The Corresponding Secretary shall have charge of all
+
===b. [[1st VP|First Vice-President]]===
correspondence pertinent to the [[KGB|organization]] other than the
+
The First Vice-President shall be in charge of fellowship and shall actively recruit new [[members]].
correspondence reserved for the [[Recording Secretary]] and
 
[[Treasurer]].  The Corresponding Secretary shall be the Editor of
 
the organization [[Pravda?|Newsletter]].
 
  
===e. The [[Recording Secretary]]=== The Recording Secretary shall keep a record of all [[meetings]] of
+
===c. [[2nd VP|Second Vice-President]]===
the [[KGB|organization]] and of the [[Exec|Board]] and of all matters of which a
+
The Second Vice-President shall be in charge of organizing fellowship activities.
record shall be ordered by the organization.  The Recording
 
Secretary shall keep a roll of the [[members]] of the organization
 
with applicable information, including attendance at meetings of
 
the general body; furthermore, the Recording Secretary shall carry
 
out such other duties as are prescribed in these bylaws, and shall
 
have the duties and powers normally applicable to the office of
 
Secretary, except for those duties and powers assigned to another
 
officer by these bylaws. In the absence of the Recording
 
Secretary, the duties and powers thereof shall be executed by the
 
Corresponding Secretary, or in the absence thereof, the most
 
senior officer present not presiding over the meeting.
 
  
===f. The [[Treasurer]]=== The Treasurer shall collect and receive all [[Treasury|moneys]] due or
+
===d. [[Corresponding Secretary]]===
belonging to the organization, and shall deposit the same in a
+
The Corresponding Secretary shall have charge of all correspondence pertinent to the [[KGB|organization]] other than the correspondence reserved for the [[Recording Secretary]] and [[Treasurer]].  The Corresponding Secretary shall be the Editor of the organization [[Pravda?|Newsletter]].
bank satisfactory to the [[Exec|Board]], in the name of the [[KGB|organization]].
 
The Treasurer's books shall be open at all times to the inspection
 
of the Board, and the Treasurer shall report to the Board and the
 
general [[members|membership]] at every meeting the condition of the
 
organization's finances. At the [[annual meeting]], the Treasurer
 
shall render an account of all moneys received and expended during
 
the previous fiscal year. During the month of September the
 
Treasurer shall mail to each member a statement of [[dues]] for the
 
ensuing year. The Treasurer shall disperse funds as directed by
 
the Executive Board.  The Treasurer shall also be responsible for
 
filing all financial forms applicable to the organization.  In the
 
absence of the Treasurer, the [[Recording Secretary]] shall record
 
allocations made or debts incurred by or to the organization;
 
however, the Recording Secretary shall not disburse or collect
 
moneys, unless authorized so to do by the Board.
 
  
===g. The [[Sergeant at Arms|Sergeant-at-Arms]]=== The Sergeant at Arms shall assist in preserving order as the chair may direct, and other duties as set forth in the standing rules of order.
+
===e. [[Recording Secretary]]===
 +
The Recording Secretary shall keep a record of all [[meetings]] of the [[KGB|organization]] and of the [[Exec|Board]] and of all matters of which a record shall be ordered by the organization.  The Recording Secretary shall keep a roll of the [[members]] of the organization with applicable information, including attendance at meetings of the general body; furthermore, the Recording Secretary shall carry out such other duties as are prescribed in these bylaws, and shall have the duties and powers normally applicable to the office of Secretary, except for those duties and powers assigned to another officer by these bylaws.  In the absence of the Recording Secretary, the duties and powers thereof shall be executed by the Corresponding Secretary, or in the absence thereof, the most senior officer present not presiding over the meeting.
  
==Section 3. - [[:category:officers|Officer]] Requirements==
+
===f. [[Treasurer]]===
All Officers of the [[KGB|organization]] shall
+
The Treasurer shall collect and receive all [[Treasury|moneys]] due or belonging to the organization, and shall deposit the same in a bank satisfactory to the [[Exec|Board]], in the name of the [[KGB|organization]].  The Treasurer's books shall be open at all times to the inspection of the Board, and the Treasurer shall report to the Board and the general [[members|membership]] at every meeting the condition of the organization's finances. At the [[annual meeting]], the Treasurer shall render an account of all moneys received and expended during the previous fiscal year. During the month of September the Treasurer shall mail to each member a statement of [[dues]] for the ensuing year. The Treasurer shall disperse funds as directed by the Executive Board.  The Treasurer shall also be responsible for filing all financial forms applicable to the organization.  In the absence of the Treasurer, the [[Recording Secretary]] shall record allocations made or debts incurred by or to the organization; however, the Recording Secretary shall not disburse or collect moneys, unless authorized so to do by the Board.
be voting [[members]] who are [[Activities fee|Activities Fee]]-paying students.
 
  
==Section 4. - Vacancies==
+
===g. [[Sergeant at Arms|Sergeant-at-Arms]]===
Any vacancy of an [[:category:Officers|officer]] position occurring on
+
The Sergeant at Arms shall assist in preserving order as the chair may direct, and other duties as set forth in the standing rules of order.
the [[Exec|Board]] during the year shall be filled for the unexpired term of
 
office by a majority vote of all the remaining members of the Board by
 
the second regular [[meetings|meeting]] of the board following the creation of such
 
vacancy.
 
  
==Section 5. - Recall of [[:category:Officers|Officers]]==
+
==Section 3. [[:category:officers|Officer]] Requirements==
Any officer may be recalled for
+
All Officers of the [[KGB|organization]] shall be voting [[members]] who are [[Activities fee|Activities Fee]]-paying students.
misconduct or dereliction of duty. A written petition, stating the
 
reason(s) for recall, shall be filed with the [[Exec|Board]].  Written notice
 
of such a petition shall be mailed to the membership.  At the next
 
regular [[meetings|meeting]] at least six (6) days after the mailing, a hearing on
 
the matter will be held and a two-thirds (2/3) vote will be required
 
to sustain the recall.
 
  
==Section 6. - Seniority==
+
==Section 4. Vacancies==
 +
Any vacancy of an [[:category:Officers|officer]] position occurring on the [[Exec|Board]] during the year shall be filled for the unexpired term of office by a majority vote of all the remaining members of the Board by the second regular [[meetings|meeting]] of the board following the creation of such vacancy.
 +
 
 +
==Section 5. Recall of [[:category:Officers|Officers]]==
 +
Any officer may be recalled for misconduct or dereliction of duty. A written petition, stating the reason(s) for recall, shall be filed with the [[Exec|Board]].  Written notice of such a petition shall be mailed to the membership.  At the next regular [[meetings|meeting]] at least six (6) days after the mailing, a hearing on the matter will be held and a two-thirds (2/3) vote will be required to sustain the recall.
 +
 
 +
==Section 6. Seniority==
 
Seniority of offices is: [[President]], [[1st VP|First Vice-President]], [[2nd VP|Second Vice-President]], [[Corresponding Secretary]],
 
Seniority of offices is: [[President]], [[1st VP|First Vice-President]], [[2nd VP|Second Vice-President]], [[Corresponding Secretary]],
 
[[Recording Secretary]], [[Treasurer]], and [[Sergeant at Arms|Sergeant-at-Arms]].
 
[[Recording Secretary]], [[Treasurer]], and [[Sergeant at Arms|Sergeant-at-Arms]].
  
=ARTICLE VI - [[KGB|ORGANIZATION]] YEAR, [[Annual meeting|ANNUAL MEETING]], [[Elections|ELECTIONS]]=
+
=ARTICLE VI. MUSICAL INTERLUDE=
 +
 
  
==Section 1. - [[KGB|Organization]] Year==
+
=ARTICLE VII. [[KGB|ORGANIZATION]] YEAR, [[Annual meeting|ANNUAL MEETING]], [[Elections|ELECTIONS]]=
The organization's fiscal year shall begin
+
 
on the first day of September and end on the thirty-first day of August.
+
==Section 1. [[KGB|Organization]] Year==
The organization's official year shall begin immediately at the
+
The organization's fiscal year shall begin on the first day of September and end on the thirty-first day of August. The organization's official year shall begin immediately at the conclusion of the [[elections|election]] at the [[annual meeting]] and shall continue
conclusion of the [[elections|election]] at the [[annual meeting]] and shall continue
 
 
through the election at the next annual meeting.
 
through the election at the next annual meeting.
  
==Section 2. - [[Annual meeting|Annual Meeting]]==
+
==Section 2. [[Annual meeting|Annual Meeting]]==
No later than the last meeting in the month
+
No later than the last meeting in the month of December the [[Exec|board]] shall set the date for the Annual Meeting.  The annual meeting shall be held in the month of April of each year.  At the Annual Meeting the Officers for the ensuing year shall be elected by
of December the [[Exec|board]] shall set the date for the Annual Meeting.  The
+
secret, written ballot from among those nominated in accordance with Section 4 of this article. They shall take office immediately upon the conclusion of the election and each retiring [[:category:Officers|officer]] shall relinquish all properties and records relating to that office within fifteen (15) days after the [[elections|election]].
annual meeting shall be held in the month of April of each year.  At the
 
Annual Meeting the Officers for the ensuing year shall be elected by
 
secret, written ballot from among those nominated in accordance with
 
Section 4 of this article. They shall take office immediately upon the
 
conclusion of the election and each retiring [[:category:Officers|officer]] shall relinquish
 
all properties and records relating to that office within fifteen (15)
 
days after the [[elections|election]].
 
  
==Section 3. - [[Elections]]==
+
==Section 3. [[Elections]]==
 
The color of elections shall be [[purple]].
 
The color of elections shall be [[purple]].
===a. Proctors.=== For the duration of the [[elections]] at the [[Annual meeting|Annual Meeting]],  
+
 
a set of at least three proctors shall preside and keep
+
===a. Proctors===
order at the meeting.  Ballots shall be counted by at least two
+
For the duration of the [[elections]] at the [[Annual meeting|Annual Meeting]], a set of at least three proctors shall preside and keep order at the meeting.  Ballots shall be counted by at least two proctors.  Proctors shall be ineligible to run in that year's elections.  Proctors shall be voting members of the organization except as discussed in section VI.3.b.
proctors.  Proctors shall be ineligible to run in that year's
 
elections.  Proctors shall be voting members of the organization
 
except as discussed in section VI.3.b.
 
 
    
 
    
===b. Normal Proctor Selection.=== At least two weeks prior to the
+
===b. Normal Proctor Selection===
[[Annual meeting|Annual Meeting]], a slate of at least three consenting [[members]] shall
+
At least two weeks prior to the [[Annual meeting|Annual Meeting]], a slate of at least three consenting [[members]] shall be nominated as proctors at a meeting of the [[Exec|Board]].  A member shall not be nominated if any member of the Board objects.  At any meeting of the general body thereafter prior to the Annual Meeting, the slate may be modified or approved by a two-thirds (2/3) vote.  At any such time, if it has not yet approved a slate of proctors, the organization may elect to request proctors from an external source with a two-thirds (2/3) vote.
be nominated as proctors at a meeting of the [[Exec|Board]].  A member
+
 
shall not be nominated if any member of the Board objects.  At any
+
===c. Emergency Proctor Selection===
meeting of the general body thereafter prior to the Annual
+
If, at the Annual Meeting, less than three approved proctors are in attendance, the [[members|general body]] shall again have the opportunity to modify and approve the slate of proctors.  If no proctors have yet been approved, after at least two failed votes to approve the current slate of proctors the chair may declare an impasse.  In such an impasse, five present members not presently nominated for office shall be selected as proctors by random process; or, if five such members cannot be found, five members from the total attendance shall be so selected, but shall remain eligible for election.
Meeting, the slate may be modified or approved by a two-thirds
+
 
(2/3) vote.  At any such time, if it has not yet approved a slate
+
===d. [[Elections|Election]] Procedure===
of proctors, the organization may elect to request proctors from
+
The election of each officer shall be concluded before the election of the next begins, and these elections shall be held in order of the chain of command. Write-in ballots or other invalid ballots shall be considered as abstentions. The system by which we will vote is “Instant-runoff voting” as detailed below:
an external source with a two-thirds (2/3) vote.
+
 
 +
1) Each general body member present at elections (or voting absentee) will receive a ballot with the names of all candidates running for a given officer position listed.
 +
 
 +
2) Members will rank candidates for each position. They may rank as many or as few candidates as they would like until they have no confidence in a candidate.
 +
 
 +
3) Positions will be decided by counting votes and eliminating the candidate with the fewest number of votes, until a single candidate remains. That candidate is the winner of that position.
  
===c. Emergency Proctor Selection.===  If, at the Annual Meeting, less
+
4) In the event of a tie between the candidates receiving the fewest number of votes, the proctors will eliminate one candidate by random process.
than three approved proctors are in attendance, the [[members|general body]]
 
shall again have the opportunity to modify and approve the slate
 
of proctors.  If no proctors have yet been approved, after at
 
least two failed votes to approve the current slate of proctors
 
the chair may declare an impasse.  In such an impasse, five
 
present members not presently nominated for office shall be
 
selected as proctors by random process; or, if five such members
 
cannot be found, five members from the total attendance shall be
 
so selected, but shall remain eligible for election.
 
  
===d. [[Elections|Election]] Procedure.===  The election of each [[Officers|officer]] shall be
+
5) Each time a candidate is eliminated as the result of 3) and/or 4), the votes for that candidate will be redistributed according to the next candidate ranked on each ballot, until no further candidates are ranked, at which point the ballot will be considered an abstention.
concluded before the election of the next begins, and these
 
elections shall be held in order of the chain of command. Write-in
 
ballots or other invalid ballots shall be considered as
 
abstentions. The candidate receiving a majority of the votes cast
 
for each office shall be declared elected. In the case of an
 
all-way tie, an additional round shall be run. Should the tie
 
repeat, the winner shall be decided by the proctors of the
 
election by random process. Otherwise, candidates shall be
 
eliminated by the following method:
 
   
 
  1) Sort candidates into tiers of people with the same number of votes.
 
 
  2) Starting with the lowest ranking tier, remove tiers from the
 
  running in increasing order of rank until removing another would bring
 
  the total number of votes removed above 1/3. If there are no tiers with
 
  a number of votes below 1/3, remove the lowest ranking tier.  
 
  
  3) If more than one candidate remains, run another round.
+
6) Officers elected to a position will be removed from the running for the following positions up for election.
  
The winner shall be announced by the election proctors. Vote totals shall
+
The winner shall be announced by the election proctors. At least three of the election proctors shall sign a document in triplicate containing the names of the new executive board. Vote totals shall not be announced. The ballots shall be destroyed upon completion of the elections.
not be announced. The ballots shall be destroyed upon completion of the
 
elections.
 
  
 +
===e. Election Quorum===
 +
Election of officers may proceed in the absence of quorum if the presence at the meeting of every absentee voter would be sufficient to reach quorum.
  
==Section 4. - Nominations==
+
==Section 4. Nominations==
No person may be a candidate in an [[KGB|organization]]
+
No person may be a candidate in an [[KGB|organization]] [[elections|election]] who has not been nominated or who is not a voting organization [[members|member]] in good standing. During the last quarter of the official year the Executive Board shall select a [[NomCom|Nominating Committee]] consisting of four (4) members willing to so serve, not more than one (1) of whom shall be a member of the [[Exec|Board]]. The [[Recording Secretary]] shall immediately notify the committee members of their selection.  The Board shall name a Chairperson for the committee and it shall be this person's duty to call a committee meeting which shall be held on or before March 1. Once the first meeting has been held, the membership of this committee cannot be altered by the board. No person who has served on the Nominating Committee will be eligible to run in that year's elections.  
[[elections|election]] who has not been nominated or who is not a voting organization [[members|member]]
 
in good standing. During the last quarter of the official year the Executive
 
Board shall select a [[NomCom|Nominating Committee]] consisting of four (4) members
 
willing to so serve, not more than one (1) of whom shall be a member of the
 
[[Exec|Board]]. The [[Recording Secretary]] shall immediately notify the committee members
 
of their selection.  The Board shall name a Chairperson for the committee and
 
it shall be this person's duty to call a committee meeting which shall be held
 
on or before March 1. Once the first meeting has been held, the membership of
 
this committee cannot be altered by the board. No person who has served on the
 
Nominating Committee will be eligible to run in that year's elections.  
 
  
  a. The committee shall nominate at least one (1) candidate for
+
===a. Duties of the Nominating Committee===
  each office, and after securing the consent of each person so  
+
The committee shall encourage as many able members to nominate themselves for offices as possible. If any office has no nominations for candidates, or the nominations for an office are such that all candidates could be elected to a position earlier in the chain of command, one (1) week before nominations are closed, Nominating Committee shall nominate one (1) person to that position, such that at least one person who is nominated for the office cannot be elected to a position earlier in the chain of command, and after securing the consent of each person so nominated, shall on or before the fourth day before nominations are closed report their nominations to both the [[RecSec|Recording]] and [[CorSec|Corresponding]] Secretaries in writing. Nominating Committee is to do everything in its power to maintain the appearance of neutrality.
  nominated, shall immediately report their nominations to both  
 
  the [[RecSec|Recording]] and [[CorSec|Corresponding]] Secretaries in writing.
 
  
  b. Upon receipt of the [[NomCom|Nominating Committee]]'s report, the
+
===b. Membership Notification of the Report of the Nominating Committee===
  [[Corresponding Secretary]] shall on or before April 1, notify each
+
Upon receipt of the [[NomCom|Nominating Committee]]'s report, the [[Corresponding Secretary]] shall on or before the third day before nominations are closed notify each member in writing of the candidates so nominated.  
  member in writing of the candidates so nominated.  
 
  
  c. Additional nominations may be made at any meeting after the
+
===c. Ad hoc Nominations===
  report of the nominating committee and before the [[annual meeting]]
+
Additional nominations may be made at any meeting after the report of the nominating committee and before the [[annual meeting]] by any member in attendance provided that the person so nominated does not decline when his or her name is proposed, and provided further that if the proposed candidate is not in attendance at this meeting, the proposer shall present to the Recording Secretary a written statement of the candidate's willingness to be so nominated.  A voting member may be nominated and run for more than one (1) office, but shall only be allowed to hold one (1) office.
  by any member in attendance provided that the person so        
 
  nominated does not decline when his or her name is proposed, and
 
  provided further that if the proposed candidate is not in
 
  attendance at this meeting, the proposer shall present to the
 
  Recording Secretary a written statement of the candidate's  
 
  willingness to be so nominated.  A voting member may be    
 
  nominated and run for more than one (1) office, but shall only
 
  be allowed to hold one (1) office.
 
 
      
 
      
  d. Upon finalization of the nominations and at least three days before the
+
===d. Membership Notification of the Final List of Nominees===
  annual meeting, the [[Corresponding Secretary]] shall notify each member in
+
Upon finalization of the nominations and at least three days before the annual meeting, the [[Corresponding Secretary]] shall notify each member in writing of the list of candidates.
  writing of the list of candidates.  
+
 
 +
===e. Exclusion of Other Nominations===
 +
Nominations cannot be made at the [[annual meeting]] or in any manner other than as provided for in this section.
  
  e. Nominations cannot be made at the [[annual meeting]] or in any
+
=ARTICLE VIII - [[Committees|COMMITTEES]]=
  manner other than as provided for in this section.
 
   
 
                              ARTICLE VII
 
                              COMMITTEES
 
  
Section 1. The Board may each year appoint standing ordinary
+
==Section 1. Ordinary [[Committees]]==
committees to advance the work of the organization. Special ordinary
+
The Board may each year appoint standing ordinary committees to advance the work of the organization. Special ordinary committees may also be appointed by the Board to aid it on particular projects. Such committees shall always be subject to the final authority of the Board.
committees may also be appointed by the Board to aid it on particular
 
projects. Such committees shall always be subject to the final
 
authority of the Board.
 
  
Section 2. Any ordinary committee appointment may be terminated by the
+
==Section 2. Revision of Ordinary [[Committees]]==
Board upon written notice to the appointee, and the Board may appoint
+
Any ordinary committee appointment may be terminated by the Board upon written notice to the appointee, and the Board may appoint successors to those persons whose services have been terminated.
successors to those persons whose services have been terminated.
 
  
Section 3. The organization may appoint extraordinary committees to
+
==Section 3. Extraordinary [[Committees]]==
advance the work of the organization.  Each such committee has an
+
The organization may appoint extraordinary committees to advance the work of the organization.  Each such committee has an owner, who must be a member in good standing of the organization.  The owner appoints and replaces the chair of the committee as deemed
owner, who must be a member in good standing of the organization.  The
 
owner appoints and replaces the chair of the committee as deemed
 
 
appropriate.
 
appropriate.
 
    
 
    
Section 4. The owner of an extraordinary committee is determined by
+
==Section 4. Ownership of Extraordinary [[Committees]]==
auction, the proceeds of which are payable to the organization.  In
+
The owner of an extraordinary committee is determined by auction, the proceeds of which are payable to the organization.  In the event of a vacancy in ownership of an extraordinary committee, the organization may fill the vacancy by auction.
the event of a vacancy in ownership of an extraordinary committee, the
 
organization may fill the vacancy by auction.
 
 
    
 
    
Section 5. The owner of an extraordinary committee may transfer the
+
==Section 5. Voluntary Transfer of Ownership of Extraordinary [[Committees]]==
ownership of the committee to another member in good standing by
+
The owner of an extraordinary committee may transfer the ownership of the committee to another member in good standing by notifying the Recording Secretary.
notifying the Recording Secretary.
+
 
 
+
==Section 6. Records of [[Committees]]==
Section 6. The Recording Secretary shall maintain a record of the
+
The [[Recording Secretary]] shall maintain a record of the membership of all ordinary committees and of the ownership of all
membership of all ordinary committees and of the ownership of all
 
 
extraordinary committees.
 
extraordinary committees.
  
                              ARTICLE VIII
+
=ARTICLE IX. REPRIMAND, PROBATION, SUSPENSION, AND EXPULSION=
                  REPRIMAND, SUSPENSION, AND EXPULSION
+
 
 +
==Section 1. Submitting a Complaint==
 +
Any person affiliated with the organization
 +
can be held accountable for any conduct deemed inappropriate or harmful to the
 +
organization, its purposes, objectives, or affiliated people. Any person
 +
affiliated with the organization may, at any time, issue a complaint against
 +
any other person affiliated with the organization by contacting any member of
 +
the Executive Board in any way, including but not limited to verbal or written
 +
communication. The Executive Board may also issue a complaint about any person
 +
affiliated with the organization.
 +
 
 +
# Complaints may be about actions or events that occurred in any context. This includes, but is not limited to, interactions online, in person, and at organization events.
 +
 
 +
==Section 2. Involvement of Officers==
 +
If a complaint is issued against an
 +
officer, that officer must withdraw themself from all Executive Board activity
 +
related to that complaint. Any officer may also choose to withdraw themself
 +
from such activity at any moment and for any other reason.
 +
 
 +
# If quorum of the Board cannot be obtained with the remaining officers the complaint and the process fall under Section 7.
 +
# For the remainder of this article the Executive Board and officers refer to those who have not withdrawn themselves, except in deciding quorum of the Board.
 +
 
 +
==Section 3. Starting the Procedure==
 +
Within one (1) week after a complaint has
 +
been issued, the Executive Board must do the following:
 +
 
 +
# The Board must offer to hold separate discussions with the accused party and the accuser in order to determine the severity of the situation. Either party may refuse this meeting.
 +
## All meetings with any involved parties must take place with at least two (2) officers, one of whom must be the President or most senior officer not withdrawn as defined in Section 2.b. Each party may request to include a specific member of the Board at the meeting. Each person may also have a third party present at the meeting, subject to advance approval of the Board.
 +
## Any meeting held with an accused party may be held in the presence of a representative of the Student Activities team within the Office of Student Leadership, Involvement and Civic Engagement (hereafter, “Student Activities”), at the discretion of the Executive Board.
 +
# If the Executive Board believes that the complaint may require disciplinary action beyond a Reprimand (i.e., Probation, Suspension, or Expulsion), they must inform a representative from Student Activities of the situation. The Executive Board does not need to receive a response before issuing the disciplinary action.
 +
 
 +
The Executive Board may then choose to take one of the disciplinary actions
 +
defined in Section 4.
 +
 
 +
==Section 4. Disciplinary Actions==
 +
In response to a complaint, the Executive
 +
Board may issue any of the following disciplinary actions against the accused
 +
party. The Executive Board must approve such an action by majority vote, unless
 +
specified otherwise. If disciplinary action is approved, the Board must send
 +
written notice of such action to the accused party within 24 hours of the vote.
 +
 
 +
===a. Reprimand===
 +
The Board may issue a reprimand to the accused party for
 +
minor offenses. The reprimand will take the form of a written notice and a
 +
verbal warning including, but not limited to, a warning of future
 +
consequences should the accused party continue their behavior.  The verbal
 +
warning will be given during a meeting between the accused party and at
 +
least one member of the Executive Board.
 +
 
 +
===b. Probation===
 +
For moderate offenses that have the potential to escalate,
 +
the Board may place the accused party on probation. The accused party may
 +
still participate in the activities of the organization, but must adhere to
 +
the conditions of a written agreement. The agreement:
 +
 
 +
# Will be written by the Executive Board in discussion with a representative from Student Activities, with input from the accused party.
 +
# Will include a set of conditions (e.g., restricted actions and corresponding consequences) that the accused must adhere to.
 +
# May restrict the accused party from attending some, but not all, organization activities.
 +
# Will include the following information:
 +
## If the Board determines that the conditions of the agreement are broken in any way, the Executive Board may immediately escalate the disciplinary action to Suspension or Expulsion.
 +
## The Executive Board may end a Probation at any time at their discretion.
 +
# Will be signed by the President and the accused party.
 +
 
 +
===c. Suspension===
 +
For offenses of a more serious nature, the Board may forbid
 +
the accused party from attending all organization activities, and, if
 +
applicable, suspend the accused party’s membership privileges.
 +
 
 +
# Upon receiving a complaint, the Executive Board may issue a Temporary Suspension, which is a full ban from all organization activities, for up to one (1) week. The Executive Board does not have to meet the requirements in Section 3 to enact a Temporary Suspension. Temporary Suspensions may be enacted once per complaint and cannot be extended.
 +
# Upon issuing a Suspension, the Board:
 +
## Must specify its duration. If the Suspension extends beyond the next Annual Meeting, each new Executive Board must, during its first meeting, decide by majority vote to uphold or end the Suspension.
 +
## May set objectives for the suspended party during the term of their Suspension. The Executive Board will define these objectives in discussion with the accused party and a representative from Student Activities. Completion of these objectives will end the suspension as specified in Section 4.c.3.
 +
## Must provide written notice to the suspended party of the duration of the suspension, any objectives set for the suspension, and the procedures given in Sections 4.c.3, 4.c.4, and 4.c.5.
 +
# The Executive Board may end a Suspension at any time by majority vote. If the Board determines that the suspended party has accomplished the objectives set forward in Section 4.c.2.B, the Board must immediately end the Suspension.
 +
# A party whose Suspension has ended will be placed on probation. The Executive Board must meet to define the terms of the probation, as defined in Section 4.b.
 +
# If a Suspension is violated, the Executive Board may modify the Suspension or immediately move to expel the suspended party.
 +
 
 +
===d. Expulsion===
 +
For heinous offenses, the Board may move to expel the accused
 +
party from the organization. To issue an expulsion:
  
Section 1. Any member of the organization shall be held accountable for
+
# The Board must hold a meeting with a representative of Student Activities to discuss the motion to expel. All non-withdrawn officers must attend, and a written statement that the meeting was held must be signed by all present, including the representative of Student Activities.
any conduct considered injurious to the organization or its purposes and
+
# After this meeting is held, any non-withdrawn officers may recuse themselves from voting on the motion. If quorum of the Board cannot be btained with the remaining officers, the motion cannot proceed.
objectives. The gravity of such conduct shall first be considered at a
+
# The Board will then vote on the motion to expel. No officer may abstain. If there are two (2) or more “no” votes, the motion fails.  Otherwise, it passes and the expulsion goes into effect.
hearing before the Executive Board. Considering said charges of
 
conduct, the Board may, at its discretion, enforce any of the following
 
punitive actions:
 
  
    a. Reprimand. The Board may reprimand the member for minor
+
The Executive Board must immediately provide written notice of the expulsion to the expelled party. Once the Board has informed the expelled party, it must not discuss the expulsion with the general body until twenty-four (24) hours have passed. Within one (1) week of the expulsion, the Board must send a mailing to the body stating that an expulsion has occurred. The Board must disclose the identity of the expelled party to any member who asks, but may choose not to announce it to the general body. The Board must present the written confirmation from Student Activities to any member, or to the expelled party, upon request.
    offenses, which can include, but shall not be limited to,
 
    written reprimand, verbal warning, restitution, or organization
 
    service.
 
  
    b. Suspension. For offenses of a more serious nature, the Board
+
==Section 5. Appeals of Probation or Suspension==
    may suspend membership privileges of the member for any length
+
Any party against whom the
    of time, up to the next Annual Meeting of the organization.
+
Executive Board has issued a Probation or Suspension may appeal the decision of
 +
the Board within thirty (30) days of the Board issuing the disciplinary action.
 +
The affected party must present their appeal to the Executive Board in writing.
 +
Between 7 and 10 days after receiving the appeal, the Board must begin the
 +
appeals process, as defined in Section 5.b or Section 5.c.
  
    c. Expulsion. Considering the most heinous of offenses, the
+
# With their appeal, the affected party must request either for the appeal to be mediated by Student Activities or voted on by the general body. The accuser, or any person who has been adversely affected by actions related to the complaint, may also make such a request. If not all such requests are in agreement, the appeal will be mediated by Student Activities.
    Board may propose to the organization membership expulsion of
+
# If the appeal is to be mediated by Student Activities, the affected party will meet, as defined in Section 3.a, with a representative from Student Activities and two (2) officers, to resolve the appeal.
    the member. The organization shall then vote at the next Regular
+
# If the appeal is to be voted on by the general body, the Recording Secretary will mail notice of the appeal to the membership. The Board will then present the matter to the voting membership at the first Regular Meeting at least six (6) days after the mailing. An affirmative two-thirds (2/3) vote will be required to sustain the actions of the Board.
    Meeting of the organization, and the proposal for expulsion
+
# Any given decision of the Board can only be appealed once.
    shall require a two-thirds (2/3) vote for approval.
 
  
Section 2. Any member so charged shall be given written notice of said
+
==Section 6. Reinstatement after Expulsion==
hearing at least ten (10) days prior to that hearing, and such member
+
Any person who has been expelled may
shall have the right to be present at said hearing for the purposes of
+
apply to have their expulsion be repealed.
defense.
 
  
Section 3. Any member affected by Section 1, Parts (a) and (b), of
+
# This application must be sent in writing to the Board. Within one week, the Board. Within one week, the Board will vote to approve the application. The application can only be approved by a unanimous vote. If the Board approves the application, the Recording Secretary will mail notice of the application to the membership within twenty-four (24) hours of the Board’s decision. If the Board rejects the application, they will send written notice of this decision to the applicant within twenty-four (24) hours.
this Article, shall have thirty (30) days to appeal said
+
# The Board will then present the matter to the voting membership at the first Regular Meeting at least six (6) days after the mailing.
proceedings. Written notice of appeal shall be presented to the
+
# If the expelled party so desires, they may submit a written defense which a representative of the Executive Board will read to the general body during the discussion prior to the vote. This defense is not required for the vote to commence.
Recording Secretary. The Board shall then, in turn, present the matter
+
# An affirmative two-thirds (2/3) vote will be required to repeal the expulsion.
to the voting membership at the next Regular organization meeting. An
 
affirmative two-thirds (2/3) vote shall be required to sustain the
 
actions of the Board.
 
  
Section 4. Any person whose membership is terminated according to
+
==Section 7. Extenuating Circumstances==
Section 1 of this article must present his or her application for
+
If the procedures in this Article are not
reinstatement to the Executive Board for approval prior to being voted
+
appropriate or have ceased to be sufficient for a given complaint, the
upon by the general membership.
+
Executive Board will meet with a representative from Student Activities to
 +
develop a process which is in line with the values and intentions of the
 +
organization and these bylaws.
  
                              ARTICLE IX
+
=ARTICLE X. PARLIAMENTARY AUTHORITY=
                        PARLIAMENTARY AUTHORITY
 
  
The rules contained in the current edition of ROBERT'S RULES OF ORDER
+
The rules contained in the current edition of [[Robert's Rules of Order|ROBERT'S RULES OF ORDER NEWLY REVISED]] shall govern the [[KGB|organization]] in all cases to which they are applicable and in which they are not inconsistent with these [[Bylaws]] and any special rules of order the [[KGB|organization]] may adopt.
NEWLY REVISED shall govern the organization in all cases to which they
 
are applicable and in which they are not inconsistent with these Bylaws
 
and any special rules of order the organization may adopt.
 
  
                                ARTICLE X
+
=ARTICLE XI. AMENDMENTS=
                              AMENDMENTS
 
  
Section 1. Amendments to these bylaws may be proposed by the Executive
+
==Section 1. Proposal of Amendments==
Board or by written petition addressed to the Recording Secretary.
+
Amendments to these [[bylaws]] may be proposed by the [[Executive Board]] or by written petition addressed to the [[Recording Secretary]]. Amendments proposed by such petition shall be promptly considered by the [[Exec|Board]] and must be submitted to the [[members]] with the recommendations of the [[Exec|Board]] by the [[Recording Secretary]] for a [[voting|vote]] within thirty (30) days of the date when the petition was received by the [[Recording Secretary]].
Amendments proposed by such petition shall be promptly considered by
 
the Board and must be submitted to the members with the
 
recommendations of the Board by the Recording Secretary for a vote
 
within thirty (30) days of the date when the petition was received by
 
the Recording Secretary.
 
  
Section 2. These bylaws may be amended by a two-thirds (2/3) vote at
+
==Section 2. Approval of Amendments==
any regular or special meeting called for the purpose, provided the
+
These bylaws may be amended by a two-thirds (2/3) [[voting|vote]] at any regular or special [[meetings|meeting]] called for the purpose, provided the proposed amendments have been included in the notice of the meeting and mailed to each [[members|member]] at least six (6) days prior to the date of the meeting.
proposed amendments have been included in the notice of the meeting
 
and mailed to each member at least six (6) days prior to the date of
 
the meeting.
 
  
                              ARTICLE XI
+
=ARTICLE XII. DONATIONS=
                                DONATIONS
 
  
The organization may accept donations in the form of money, equipment or
+
The [[KGB|organization]] may accept donations in the form of money, equipment or other property to be used for the exclusive benefit of the [[members|membership]], provided however, that all contributions and donations to the organization shall be subject to approval by the [[Exec|Board]].
other property to be used for the exclusive benefit of the membership,
 
provided however, that all contributions and donations to the
 
organization shall be subject to approval by the Board.
 
  
                              ARTICLE XII
+
=ARTICLE XIII. DISSOLUTION=
                              DISSOLUTION
 
  
The organization may be dissolved at any time by the written consent of
+
The organization may be dissolved at any time by the written consent of not less than two-thirds (2/3) of the [[voting]] [[members]] in good standing. In the event of the dissolution of the [[KGB|organization]], whether voluntary or involuntary or by operation of law, none of the property of the organization nor any proceeds thereof nor any assets of the [[KGB|organization]] shall be distributed to any [[members]] of the [[KGB|organization]]. After payment of the debts of the [[KGB|organization]], its property and assets shall be given to a similar organization or sold and the money donated to a charitable organization selected by the [[Executive Board]].
not less than two-thirds (2/3) of the voting members in good standing.
 
In the event of the dissolution of the organization, whether voluntary
 
or involuntary or by operation of law, none of the property of the
 
organization nor any proceeds thereof nor any assets of the organization
 
shall be distributed to any members of the organization. After payment
 
of the debts of the organization, its property and assets shall be given
 
to a similar organization or sold and the money donated to a charitable
 
organization selected by the Executive Board.
 
  
                              ARTICLE XIII
+
=ARTICLE XIV. SUGGESTED ORDER OF BUSINESS=
                      SUGGESTED ORDER OF BUSINESS
 
  
Section 1. At meetings of the organization, the order of business, so
+
==Section 1. [[KGB|Organization]] [[meetings]]==
far as the character and nature of the meeting may permit, shall be as
+
At [[meetings]] of the [[KGB|organization]], the order of business, so far as the character and nature of the meeting may permit, shall be as follows:
follows:
 
  
    a. Reading and correction of the minutes of the last regular
+
# Reading and correction of the [[minutes]] of the last regular [[KGB|organization]] [[meetings|meeting]] and any special [[meetings]] or [[Exec|Board]] meetings held in the interim
    organization meeting and any special meetings or Board meetings
+
# Reports of [[officers]]
    held in the interim
+
# Reports of [[committees]]
    b. Reports of officers
+
# [[Old business]]
    c. Reports of committees
+
# New business
    d. Old business
+
# [[Elections]] (at [[annual meeting]])
    e. New business
+
# Actual Real Relevant Announcements Pertaining to the Business of KGB as an Organization.
    f. Elections (at annual meeting)
+
# [[Schmucks|Open floor]]
    g. Actual Real Relevant Announcements Pertaining to the Business of KGB
 
      as an Organization.
 
    h: Open floor
 
  
Section 2. At meetings of the Board, the order of business, unless
+
==Section 2. [[Exec|Board]] [[meetings]]==
otherwise directed by majority vote of those present, shall be as
+
At [[meetings]] of the [[Exec|Board]], the order of business, unless otherwise directed by majority [[voting|vote]] of those present, shall be as follows:
follows:
 
  
    a. Reading and correction of the minutes of the last regular
+
# Reading and correction of the [[minutes]] of the last regular [[Exec|Board]] [[meetings|meeting]] and any special [[meetings]] or [[KGB|organization]] [[meetings]] held in the interim
    Board meeting and any special meetings or organization meetings
+
# Reports of [[officers]]
    held in the interim
+
# Reports of [[committees]]
    b. Reports of officers
+
# [[Old business]]
    c. Reports of committees
+
# New business
    d. Old business
 
    e. New business
 

Latest revision as of 19:12, 28 December 2020

This article or section is insufficiently false.

These are the official (but not the canonical) bylaws of the KGB organization. They are very important.

Contents

ARTICLE I. NAME AND OBJECTIVES

Section 1. Name

The name of the organization shall be KGB.

Section 2. Objectives

The objectives of the organization shall be:

  • to promote a spirit of fellowship among its members.
  • to take an active and positive role in campus life.

Section 3. No Profit

The organization shall not be conducted or operated for profit and no part of any profits or remainder or residue from dues, donations, or other sources of income to the organization shall inure to the personal benefit of any member or individual.

ARTICLE II. DEFINITIONS

Section 1. Standing Definitions

The terms defined as follows shall be considered standing definitions:

a. Majority

A majority shall be defined as a number greater then one-half (1/2), or fifty percent (50%), of the total.

b. Organization Quorum

A quorum of the organization is required in order to hold meetings as set forth in Article IV, Sections 1 and 2, and shall be either a majority of the voting members or seventy-five percent (75%) of the active members.

c. Board Quorum

A quorum of the Board is required in order to hold meetings set forth in Article IV, Sections 3, 4, and 5, shall be a majority of the Board members.

d. Written Petitions

All written petitions shall bear the signatures of either ten (10) members, or twenty percent (20%) of the voting membership, whichever is greater.

e. Member in Good Standing

A member is in good standing whose dues are current and whose other monetary obligations to the organization are fulfilled

  1. within sixty (60) days of the obligation's creation, or
  2. by the Annual Meeting (as defined in Art. VI, Sec. 2)

whichever comes first unless such obligations are created within seven (7) days prior to the Annual Meeting, in which case clause 2 shall not apply.

f. Voting Member

A voting member is a member in good standing who has attended at least one (1) previous meeting during their current term of membership.

g. Mailing

A mailing may be by physical or electronic means. Such mail must be individually addressed to each recipient, and may not only be to a single central bulletin board or other medium.

h. Active Member

An active member shall be a voting member who has attended at least one of the three (3) previous regular organization meetings as set forth in Article IV, Section 1 of these bylaws.

i. Annual Meeting

The annual meeting is the meeting at which the officers shall be elected for the ensuing year, and at which other significant business is conducted in accordance with these bylaws, and is described in Article VI, Section 2 of these bylaws.

j. Random Process

A random process shall be any method of choice which assigns an equal probability of selection to each option.

k. Duck

Anything that looks like a duck, walks like a duck, and quacks like a duck.

l. Zombie Dollar

One zombie dollar is the equivalent of the fee assessed members with a body temperature equal to or less than fifty (50) degrees Fahrenheit, as defined in Article III, Section 2 of these bylaws.

m. Term of Membership

A member's term of membership is the length of time covered by their most recent payment of dues, or the period dating back to when they most recently became a member of KGB, whichever is shorter.

Section 2. Provisional Definitions

All terms not previously defined as standing Definitions shall be defined according to the current edition of MERRIAM-WEBSTER'S COLLEGIATE DICTIONARY.

ARTICLE III. MEMBERSHIP

Section 1. Membership

Each individual voting member shall have one (1) vote. Each member shall receive one (1) copy of any notices, publications or other distributed documents of the organization.

Section 2. Becoming a Member

Any person whose dues have been paid to the Treasurer and whose body temperature is above fifty (50) degrees Fahrenheit shall be considered a member. However, the second requirement can be waived for the fee of six (6) dollars.

Section 3. Dues

Membership dues for the next year shall be suggested annually by the Executive Board in March, and approved or changed by the voting membership at the April meeting. Dues shall be payable on or before the thirtieth day of September each year.

Section 4. Termination

Memberships may be terminated voluntarily:

a. Resignation

Any member may resign from the organization upon written notice to the Recording Secretary.

b. Lapsed Memberships

A membership will be considered as lapsed and automatically terminated if such member's dues remain unpaid thirty (30) days after the deadline for payment of dues. However, the Executive Board may grant an additional thirty (30) days grace period to such delinquent members in exceptional cases. In no case may a person be entitled to vote at any organization meeting whose dues are unpaid as of the date of that meeting, or who are sixty (60) days in arrears of other monetary obligations to the organization.

Section 5. Refund of Dues

Membership dues will not be refunded either wholly or in part for any reason save extreme circumstances as determined by the membership.

Section 6. Benefits of Membership

All members in good standing shall receive all benefits of membership except as stipulated in the bylaws.

ARTICLE IV. MEETINGS AND VOTING

Section 1. Regular Organization Meetings

Regular meetings of the organization shall be held as directed by the Executive Board. Written notice of such meetings shall be mailed to the membership at least six (6) days prior to the date of the first such meeting of each semester by the Corresponding Secretary through the official organization newsletter or by other mailing, as well as upon any change in the announced time.

Section 2. Special Organization Meetings

Special meetings of the organization may be called by the President, or by a majority vote of the members of the Executive Board who are present and voting at any regular or special meeting of the Board, or by the Recording Secretary upon receipt of a written petition. Written notice of such meetings shall be mailed by the Corresponding Secretary at least three (3) and not more than fifteen (15) days prior to the date of the meeting. Such notice shall state the purpose(s) of the meeting, and no other organization business may be transacted thereat.

Section 3. Regular Executive Board Meetings

Regular meetings of the Executive Board shall be held as directed by the Board, with a minimum of two (2) such meetings per semester. Notice of such meetings shall be mailed to the membership at least six (6) days prior to the date of the first such meeting of each semester by the Corresponding Secretary and upon any change in the announced time. Such meetings shall be closed to non-members of the organization unless the individual(s) should be specifically invited by the Board, in which case the cause for the non-member presence shall be the first order of business, and after which the non-member may be asked to leave the meeting.

Section 4. Special Executive Board Meetings

Special meetings of the Executive Board may be called by the President, or by the Recording Secretary upon the receipt of a written petition signed by at least three (3) members of the Board. Notice of such meetings shall be given to the membership at least five (5) days prior to the meeting. Such notice shall state the purpose of the meeting and no other business may be transacted thereat. In addition, all restrictions in Section 3 of this article shall apply to special meetings of the Board.

Section 5. Emergency Board Meetings

Emergency meetings of the Board may be called by the President or First Vice-President and may be held by phone. Notice of such meetings shall be given to the officers at least one (1) day prior to the meeting. Any majority decision reached will be entered into the minutes of the next regular Board meeting.

Section 6. Voting

Each voting member shall be entitled to one (1) vote at any regular meeting of the organization at which the member is present. Absentee voting will be permitted only for elections. Absentee ballots must be submitted to all the election proctors at least twelve (12) hours in advance of the commencement of the Annual Meeting, unless the proctors decide to accept absentee ballots after this deadline. Absentee ballots may be submitted by electronic mail, in person, or by any other method the proctors deem acceptable.

ARTICLE V. OFFICERS AND REPRESENTATIVES

Section 1. Executive Board

The officers of the organization shall constitute the Executive board. The power necessary for the general management of the organization's affairs shall be entrusted to the Board, except as follows.

a. Supremacy of the Organization

The Board shall be subject to the orders of the organization, and none of its acts shall conflict with action taken by the organization, and the organization may countermand any decision of the board by a majority vote, thus opening up the question for consideration by the organization.

b. Distribution of Funds

The Board shall not distribute the organization's funds except as directed by the organization.

Section 2. Officers

The organization officers, consisting of the following, shall serve in their respective capacities both with regard to the organization and its meetings and the Board and its meetings.

a. President

The President shall preside at all meetings of the organization and of the Board, and shall have the duties and powers normally applicable to the office of President in addition to those provided for in these bylaws.

b. First Vice-President

The First Vice-President shall be in charge of fellowship and shall actively recruit new members.

c. Second Vice-President

The Second Vice-President shall be in charge of organizing fellowship activities.

d. Corresponding Secretary

The Corresponding Secretary shall have charge of all correspondence pertinent to the organization other than the correspondence reserved for the Recording Secretary and Treasurer. The Corresponding Secretary shall be the Editor of the organization Newsletter.

e. Recording Secretary

The Recording Secretary shall keep a record of all meetings of the organization and of the Board and of all matters of which a record shall be ordered by the organization. The Recording Secretary shall keep a roll of the members of the organization with applicable information, including attendance at meetings of the general body; furthermore, the Recording Secretary shall carry out such other duties as are prescribed in these bylaws, and shall have the duties and powers normally applicable to the office of Secretary, except for those duties and powers assigned to another officer by these bylaws. In the absence of the Recording Secretary, the duties and powers thereof shall be executed by the Corresponding Secretary, or in the absence thereof, the most senior officer present not presiding over the meeting.

f. Treasurer

The Treasurer shall collect and receive all moneys due or belonging to the organization, and shall deposit the same in a bank satisfactory to the Board, in the name of the organization. The Treasurer's books shall be open at all times to the inspection of the Board, and the Treasurer shall report to the Board and the general membership at every meeting the condition of the organization's finances. At the annual meeting, the Treasurer shall render an account of all moneys received and expended during the previous fiscal year. During the month of September the Treasurer shall mail to each member a statement of dues for the ensuing year. The Treasurer shall disperse funds as directed by the Executive Board. The Treasurer shall also be responsible for filing all financial forms applicable to the organization. In the absence of the Treasurer, the Recording Secretary shall record allocations made or debts incurred by or to the organization; however, the Recording Secretary shall not disburse or collect moneys, unless authorized so to do by the Board.

g. Sergeant-at-Arms

The Sergeant at Arms shall assist in preserving order as the chair may direct, and other duties as set forth in the standing rules of order.

Section 3. Officer Requirements

All Officers of the organization shall be voting members who are Activities Fee-paying students.

Section 4. Vacancies

Any vacancy of an officer position occurring on the Board during the year shall be filled for the unexpired term of office by a majority vote of all the remaining members of the Board by the second regular meeting of the board following the creation of such vacancy.

Section 5. Recall of Officers

Any officer may be recalled for misconduct or dereliction of duty. A written petition, stating the reason(s) for recall, shall be filed with the Board. Written notice of such a petition shall be mailed to the membership. At the next regular meeting at least six (6) days after the mailing, a hearing on the matter will be held and a two-thirds (2/3) vote will be required to sustain the recall.

Section 6. Seniority

Seniority of offices is: President, First Vice-President, Second Vice-President, Corresponding Secretary, Recording Secretary, Treasurer, and Sergeant-at-Arms.

ARTICLE VI. MUSICAL INTERLUDE

ARTICLE VII. ORGANIZATION YEAR, ANNUAL MEETING, ELECTIONS

Section 1. Organization Year

The organization's fiscal year shall begin on the first day of September and end on the thirty-first day of August. The organization's official year shall begin immediately at the conclusion of the election at the annual meeting and shall continue through the election at the next annual meeting.

Section 2. Annual Meeting

No later than the last meeting in the month of December the board shall set the date for the Annual Meeting. The annual meeting shall be held in the month of April of each year. At the Annual Meeting the Officers for the ensuing year shall be elected by secret, written ballot from among those nominated in accordance with Section 4 of this article. They shall take office immediately upon the conclusion of the election and each retiring officer shall relinquish all properties and records relating to that office within fifteen (15) days after the election.

Section 3. Elections

The color of elections shall be purple.

a. Proctors

For the duration of the elections at the Annual Meeting, a set of at least three proctors shall preside and keep order at the meeting. Ballots shall be counted by at least two proctors. Proctors shall be ineligible to run in that year's elections. Proctors shall be voting members of the organization except as discussed in section VI.3.b.

b. Normal Proctor Selection

At least two weeks prior to the Annual Meeting, a slate of at least three consenting members shall be nominated as proctors at a meeting of the Board. A member shall not be nominated if any member of the Board objects. At any meeting of the general body thereafter prior to the Annual Meeting, the slate may be modified or approved by a two-thirds (2/3) vote. At any such time, if it has not yet approved a slate of proctors, the organization may elect to request proctors from an external source with a two-thirds (2/3) vote.

c. Emergency Proctor Selection

If, at the Annual Meeting, less than three approved proctors are in attendance, the general body shall again have the opportunity to modify and approve the slate of proctors. If no proctors have yet been approved, after at least two failed votes to approve the current slate of proctors the chair may declare an impasse. In such an impasse, five present members not presently nominated for office shall be selected as proctors by random process; or, if five such members cannot be found, five members from the total attendance shall be so selected, but shall remain eligible for election.

d. Election Procedure

The election of each officer shall be concluded before the election of the next begins, and these elections shall be held in order of the chain of command. Write-in ballots or other invalid ballots shall be considered as abstentions. The system by which we will vote is “Instant-runoff voting” as detailed below:

1) Each general body member present at elections (or voting absentee) will receive a ballot with the names of all candidates running for a given officer position listed.

2) Members will rank candidates for each position. They may rank as many or as few candidates as they would like until they have no confidence in a candidate.

3) Positions will be decided by counting votes and eliminating the candidate with the fewest number of votes, until a single candidate remains. That candidate is the winner of that position.

4) In the event of a tie between the candidates receiving the fewest number of votes, the proctors will eliminate one candidate by random process.

5) Each time a candidate is eliminated as the result of 3) and/or 4), the votes for that candidate will be redistributed according to the next candidate ranked on each ballot, until no further candidates are ranked, at which point the ballot will be considered an abstention.

6) Officers elected to a position will be removed from the running for the following positions up for election.

The winner shall be announced by the election proctors. At least three of the election proctors shall sign a document in triplicate containing the names of the new executive board. Vote totals shall not be announced. The ballots shall be destroyed upon completion of the elections.

e. Election Quorum

Election of officers may proceed in the absence of quorum if the presence at the meeting of every absentee voter would be sufficient to reach quorum.

Section 4. Nominations

No person may be a candidate in an organization election who has not been nominated or who is not a voting organization member in good standing. During the last quarter of the official year the Executive Board shall select a Nominating Committee consisting of four (4) members willing to so serve, not more than one (1) of whom shall be a member of the Board. The Recording Secretary shall immediately notify the committee members of their selection. The Board shall name a Chairperson for the committee and it shall be this person's duty to call a committee meeting which shall be held on or before March 1. Once the first meeting has been held, the membership of this committee cannot be altered by the board. No person who has served on the Nominating Committee will be eligible to run in that year's elections.

a. Duties of the Nominating Committee

The committee shall encourage as many able members to nominate themselves for offices as possible. If any office has no nominations for candidates, or the nominations for an office are such that all candidates could be elected to a position earlier in the chain of command, one (1) week before nominations are closed, Nominating Committee shall nominate one (1) person to that position, such that at least one person who is nominated for the office cannot be elected to a position earlier in the chain of command, and after securing the consent of each person so nominated, shall on or before the fourth day before nominations are closed report their nominations to both the Recording and Corresponding Secretaries in writing. Nominating Committee is to do everything in its power to maintain the appearance of neutrality.

b. Membership Notification of the Report of the Nominating Committee

Upon receipt of the Nominating Committee's report, the Corresponding Secretary shall on or before the third day before nominations are closed notify each member in writing of the candidates so nominated.

c. Ad hoc Nominations

Additional nominations may be made at any meeting after the report of the nominating committee and before the annual meeting by any member in attendance provided that the person so nominated does not decline when his or her name is proposed, and provided further that if the proposed candidate is not in attendance at this meeting, the proposer shall present to the Recording Secretary a written statement of the candidate's willingness to be so nominated. A voting member may be nominated and run for more than one (1) office, but shall only be allowed to hold one (1) office.

d. Membership Notification of the Final List of Nominees

Upon finalization of the nominations and at least three days before the annual meeting, the Corresponding Secretary shall notify each member in writing of the list of candidates.

e. Exclusion of Other Nominations

Nominations cannot be made at the annual meeting or in any manner other than as provided for in this section.

ARTICLE VIII - COMMITTEES

Section 1. Ordinary Committees

The Board may each year appoint standing ordinary committees to advance the work of the organization. Special ordinary committees may also be appointed by the Board to aid it on particular projects. Such committees shall always be subject to the final authority of the Board.

Section 2. Revision of Ordinary Committees

Any ordinary committee appointment may be terminated by the Board upon written notice to the appointee, and the Board may appoint successors to those persons whose services have been terminated.

Section 3. Extraordinary Committees

The organization may appoint extraordinary committees to advance the work of the organization. Each such committee has an owner, who must be a member in good standing of the organization. The owner appoints and replaces the chair of the committee as deemed appropriate.

Section 4. Ownership of Extraordinary Committees

The owner of an extraordinary committee is determined by auction, the proceeds of which are payable to the organization. In the event of a vacancy in ownership of an extraordinary committee, the organization may fill the vacancy by auction.

Section 5. Voluntary Transfer of Ownership of Extraordinary Committees

The owner of an extraordinary committee may transfer the ownership of the committee to another member in good standing by notifying the Recording Secretary.

Section 6. Records of Committees

The Recording Secretary shall maintain a record of the membership of all ordinary committees and of the ownership of all extraordinary committees.

ARTICLE IX. REPRIMAND, PROBATION, SUSPENSION, AND EXPULSION

Section 1. Submitting a Complaint

Any person affiliated with the organization can be held accountable for any conduct deemed inappropriate or harmful to the organization, its purposes, objectives, or affiliated people. Any person affiliated with the organization may, at any time, issue a complaint against any other person affiliated with the organization by contacting any member of the Executive Board in any way, including but not limited to verbal or written communication. The Executive Board may also issue a complaint about any person affiliated with the organization.

  1. Complaints may be about actions or events that occurred in any context. This includes, but is not limited to, interactions online, in person, and at organization events.

Section 2. Involvement of Officers

If a complaint is issued against an officer, that officer must withdraw themself from all Executive Board activity related to that complaint. Any officer may also choose to withdraw themself from such activity at any moment and for any other reason.

  1. If quorum of the Board cannot be obtained with the remaining officers the complaint and the process fall under Section 7.
  2. For the remainder of this article the Executive Board and officers refer to those who have not withdrawn themselves, except in deciding quorum of the Board.

Section 3. Starting the Procedure

Within one (1) week after a complaint has been issued, the Executive Board must do the following:

  1. The Board must offer to hold separate discussions with the accused party and the accuser in order to determine the severity of the situation. Either party may refuse this meeting.
    1. All meetings with any involved parties must take place with at least two (2) officers, one of whom must be the President or most senior officer not withdrawn as defined in Section 2.b. Each party may request to include a specific member of the Board at the meeting. Each person may also have a third party present at the meeting, subject to advance approval of the Board.
    2. Any meeting held with an accused party may be held in the presence of a representative of the Student Activities team within the Office of Student Leadership, Involvement and Civic Engagement (hereafter, “Student Activities”), at the discretion of the Executive Board.
  2. If the Executive Board believes that the complaint may require disciplinary action beyond a Reprimand (i.e., Probation, Suspension, or Expulsion), they must inform a representative from Student Activities of the situation. The Executive Board does not need to receive a response before issuing the disciplinary action.

The Executive Board may then choose to take one of the disciplinary actions defined in Section 4.

Section 4. Disciplinary Actions

In response to a complaint, the Executive Board may issue any of the following disciplinary actions against the accused party. The Executive Board must approve such an action by majority vote, unless specified otherwise. If disciplinary action is approved, the Board must send written notice of such action to the accused party within 24 hours of the vote.

a. Reprimand

The Board may issue a reprimand to the accused party for minor offenses. The reprimand will take the form of a written notice and a verbal warning including, but not limited to, a warning of future consequences should the accused party continue their behavior. The verbal warning will be given during a meeting between the accused party and at least one member of the Executive Board.

b. Probation

For moderate offenses that have the potential to escalate, the Board may place the accused party on probation. The accused party may still participate in the activities of the organization, but must adhere to the conditions of a written agreement. The agreement:

  1. Will be written by the Executive Board in discussion with a representative from Student Activities, with input from the accused party.
  2. Will include a set of conditions (e.g., restricted actions and corresponding consequences) that the accused must adhere to.
  3. May restrict the accused party from attending some, but not all, organization activities.
  4. Will include the following information:
    1. If the Board determines that the conditions of the agreement are broken in any way, the Executive Board may immediately escalate the disciplinary action to Suspension or Expulsion.
    2. The Executive Board may end a Probation at any time at their discretion.
  5. Will be signed by the President and the accused party.

c. Suspension

For offenses of a more serious nature, the Board may forbid the accused party from attending all organization activities, and, if applicable, suspend the accused party’s membership privileges.

  1. Upon receiving a complaint, the Executive Board may issue a Temporary Suspension, which is a full ban from all organization activities, for up to one (1) week. The Executive Board does not have to meet the requirements in Section 3 to enact a Temporary Suspension. Temporary Suspensions may be enacted once per complaint and cannot be extended.
  2. Upon issuing a Suspension, the Board:
    1. Must specify its duration. If the Suspension extends beyond the next Annual Meeting, each new Executive Board must, during its first meeting, decide by majority vote to uphold or end the Suspension.
    2. May set objectives for the suspended party during the term of their Suspension. The Executive Board will define these objectives in discussion with the accused party and a representative from Student Activities. Completion of these objectives will end the suspension as specified in Section 4.c.3.
    3. Must provide written notice to the suspended party of the duration of the suspension, any objectives set for the suspension, and the procedures given in Sections 4.c.3, 4.c.4, and 4.c.5.
  3. The Executive Board may end a Suspension at any time by majority vote. If the Board determines that the suspended party has accomplished the objectives set forward in Section 4.c.2.B, the Board must immediately end the Suspension.
  4. A party whose Suspension has ended will be placed on probation. The Executive Board must meet to define the terms of the probation, as defined in Section 4.b.
  5. If a Suspension is violated, the Executive Board may modify the Suspension or immediately move to expel the suspended party.

d. Expulsion

For heinous offenses, the Board may move to expel the accused party from the organization. To issue an expulsion:

  1. The Board must hold a meeting with a representative of Student Activities to discuss the motion to expel. All non-withdrawn officers must attend, and a written statement that the meeting was held must be signed by all present, including the representative of Student Activities.
  2. After this meeting is held, any non-withdrawn officers may recuse themselves from voting on the motion. If quorum of the Board cannot be btained with the remaining officers, the motion cannot proceed.
  3. The Board will then vote on the motion to expel. No officer may abstain. If there are two (2) or more “no” votes, the motion fails. Otherwise, it passes and the expulsion goes into effect.

The Executive Board must immediately provide written notice of the expulsion to the expelled party. Once the Board has informed the expelled party, it must not discuss the expulsion with the general body until twenty-four (24) hours have passed. Within one (1) week of the expulsion, the Board must send a mailing to the body stating that an expulsion has occurred. The Board must disclose the identity of the expelled party to any member who asks, but may choose not to announce it to the general body. The Board must present the written confirmation from Student Activities to any member, or to the expelled party, upon request.

Section 5. Appeals of Probation or Suspension

Any party against whom the Executive Board has issued a Probation or Suspension may appeal the decision of the Board within thirty (30) days of the Board issuing the disciplinary action. The affected party must present their appeal to the Executive Board in writing. Between 7 and 10 days after receiving the appeal, the Board must begin the appeals process, as defined in Section 5.b or Section 5.c.

  1. With their appeal, the affected party must request either for the appeal to be mediated by Student Activities or voted on by the general body. The accuser, or any person who has been adversely affected by actions related to the complaint, may also make such a request. If not all such requests are in agreement, the appeal will be mediated by Student Activities.
  2. If the appeal is to be mediated by Student Activities, the affected party will meet, as defined in Section 3.a, with a representative from Student Activities and two (2) officers, to resolve the appeal.
  3. If the appeal is to be voted on by the general body, the Recording Secretary will mail notice of the appeal to the membership. The Board will then present the matter to the voting membership at the first Regular Meeting at least six (6) days after the mailing. An affirmative two-thirds (2/3) vote will be required to sustain the actions of the Board.
  4. Any given decision of the Board can only be appealed once.

Section 6. Reinstatement after Expulsion

Any person who has been expelled may apply to have their expulsion be repealed.

  1. This application must be sent in writing to the Board. Within one week, the Board. Within one week, the Board will vote to approve the application. The application can only be approved by a unanimous vote. If the Board approves the application, the Recording Secretary will mail notice of the application to the membership within twenty-four (24) hours of the Board’s decision. If the Board rejects the application, they will send written notice of this decision to the applicant within twenty-four (24) hours.
  2. The Board will then present the matter to the voting membership at the first Regular Meeting at least six (6) days after the mailing.
  3. If the expelled party so desires, they may submit a written defense which a representative of the Executive Board will read to the general body during the discussion prior to the vote. This defense is not required for the vote to commence.
  4. An affirmative two-thirds (2/3) vote will be required to repeal the expulsion.

Section 7. Extenuating Circumstances

If the procedures in this Article are not appropriate or have ceased to be sufficient for a given complaint, the Executive Board will meet with a representative from Student Activities to develop a process which is in line with the values and intentions of the organization and these bylaws.

ARTICLE X. PARLIAMENTARY AUTHORITY

The rules contained in the current edition of ROBERT'S RULES OF ORDER NEWLY REVISED shall govern the organization in all cases to which they are applicable and in which they are not inconsistent with these Bylaws and any special rules of order the organization may adopt.

ARTICLE XI. AMENDMENTS

Section 1. Proposal of Amendments

Amendments to these bylaws may be proposed by the Executive Board or by written petition addressed to the Recording Secretary. Amendments proposed by such petition shall be promptly considered by the Board and must be submitted to the members with the recommendations of the Board by the Recording Secretary for a vote within thirty (30) days of the date when the petition was received by the Recording Secretary.

Section 2. Approval of Amendments

These bylaws may be amended by a two-thirds (2/3) vote at any regular or special meeting called for the purpose, provided the proposed amendments have been included in the notice of the meeting and mailed to each member at least six (6) days prior to the date of the meeting.

ARTICLE XII. DONATIONS

The organization may accept donations in the form of money, equipment or other property to be used for the exclusive benefit of the membership, provided however, that all contributions and donations to the organization shall be subject to approval by the Board.

ARTICLE XIII. DISSOLUTION

The organization may be dissolved at any time by the written consent of not less than two-thirds (2/3) of the voting members in good standing. In the event of the dissolution of the organization, whether voluntary or involuntary or by operation of law, none of the property of the organization nor any proceeds thereof nor any assets of the organization shall be distributed to any members of the organization. After payment of the debts of the organization, its property and assets shall be given to a similar organization or sold and the money donated to a charitable organization selected by the Executive Board.

ARTICLE XIV. SUGGESTED ORDER OF BUSINESS

Section 1. Organization meetings

At meetings of the organization, the order of business, so far as the character and nature of the meeting may permit, shall be as follows:

  1. Reading and correction of the minutes of the last regular organization meeting and any special meetings or Board meetings held in the interim
  2. Reports of officers
  3. Reports of committees
  4. Old business
  5. New business
  6. Elections (at annual meeting)
  7. Actual Real Relevant Announcements Pertaining to the Business of KGB as an Organization.
  8. Open floor

Section 2. Board meetings

At meetings of the Board, the order of business, unless otherwise directed by majority vote of those present, shall be as follows:

  1. Reading and correction of the minutes of the last regular Board meeting and any special meetings or organization meetings held in the interim
  2. Reports of officers
  3. Reports of committees
  4. Old business
  5. New business