MinutesExec20160406

EXEC REPORTS

   mike
       had a couple days
       is training a grad student in the lab
           it's awkward
   
   skye
       had a couple days
       they were too long and too short at the same time
   
   dillon
       had a couple of days
       watched history of japan on youtube
   
   erin
       had a day
       started with pretending to use a microscope so a prof could prove he's working with undergrads
       maybe? jobs?
   
   zora
       had a day
       shipped 16 packages
       tomorrow 3
       that's their life now
   
   joe
       had a day
       is in the slow process of manufacturing a circadian rhythm for himself
       wrote up the rules of go in code
   
   murphy
       had a day
       listening to the mountain goats
       fb headphones SUCK

THIS WEEK'S EVENT

   move on
       schedule
           2:00 pick up truck
               dillon and meg (maybe a third person to have extra truck driver)
               craig also
           3:00 booth chairs arrive
               we will dominate stever
               floor stuff going in the truck
                   also wall flats
                   all getting piled in the loading bay
               other piles of stuff we're gonna hand carry
           4:00 members start to show up
               hard hats
                   skye's in charge
           5:45 packing should be done
           6:00 move on time
               release the truck
               release the hand carries
               a few people scurry over to help unload the truck immediately
       exec will be there to help if necessary
       dillon needs to buy soda, but not extra snacks
       pizza
           skye and mike will handle it
           call after the truck leaves
   other booth stuff
       posting
           spam all the channels
           erin will poke at the alumni
       build week times
           11pm to 11am probably
           booth chairs get there early and leave late
               good luck kids
       watch shifts
           we're good on those
           dylan's in charge of communicating to people who are signed up the day before
       shirts
           maddy is making them tomorrow after 11:30am
           help is good
           we have one extra in every size
       first aid kit
           we have two
           at least one of them is stocked

OTHER STUFF

   buggy shirts
       murphy put in the order

NEXT WEEK'S EVENT

   defector's party
       real time: 2:30 - 5:30, stever dining room
       exec time: 1:30 - 6:00
       setup
           stuff
               2x12 for the signing
               shirts
                   bring
                   sell for $5
       food
           mike and dillon ordered a cake
               pickup is 1
           jim jams
               order it next week
           chips n drinks
               mike and dillon will get at costco
       emailing
           erin should email now again
               or this weekend
               soon

ANNUAL MEETING

   communication
       make a post with all the scheduling
           dues deadline
           platforms due
           the actual meeting
   exec:
       edit the handbook for your positions before the meeting
       email candidates with a general job description
   transition meeting
       after elections, mike will send out a when2meet
           we'll try to have an hour long meeting with everybody
   things transfer over immediately upon election
   the old treasurer needs to make an anouncement about the state of the treasury
   the new treasurer
       needs to make the allocation to replenish the discretionary fund
       motions to set dues

NEXT NEXT WEEK'S EVENT

   USA
       it's our job to reserve a table and a room
           dillon is doing that now
           2315
       and a credit card thing
       it's new exec's job, butt out

OTHER STUFF

   article 9
       updating stuff (it's up to murphy)
           github
           wiki
           bridge
           dropbox
           website?
           afs
       notifications
           zora will send an email once murphy's done the updates
       typo
           there's a sentence fragment that means nothing
           the future membership can deal with it
       future changes
           people in the body want to
           they can! it can be their problem
               it's not exec's job
       handbook stuff
           worry about it after the annual meeting because we don't have time
       
   radio in the office
       we're hosting radio club
       there'll be a mac mini and an antenna in the office
           don't touch it. don't.
           dillon will mark it
       if it gets knocked down, call dillon immediately
           like. call
       we should let board game club know
           dillon will send an email
       radio person's name is Matt Siko
           dillon's letting him in (no key card)
   
   group photo
       geek? eat? photo?
           from last year
       we could just take a photo on monday?
       mike will ask when they need it